Prior to the completion of your tenancy, you will receive a ‘Notice to Quit’ letter. This will explain that you will need to make sure that you provide proof of payment for your final utility bills (water, electric, gas), and will be complete with meter readings before your deposit can be processed at the end of your tenancy.
Additionally, all tenants must have cleared their accounts and have no outstanding rent payments or charges. All of the utility companies will also need to be contacted and provided with meter readings and forwarding addresses. You must ensure that the date of the meter readings/billing corresponds to the end of tenancy date.
Once all of this information has been handed over, the landlord will contact the lead tenant to discuss the return of your deposit.
Provided that the property is in the exact state as when you entered it – that is clean, lettable, with all property removed and without damage (exceeding wear and tear) – then you will be fully reimbursed of your deposit. If the property requires to be cleaned by a third party, or if any property remains, then the costs will be deducted from your deposit.
Helpful tip – don’t have your moving out party the night before your tenancy ends, as this might very well end up costing you a fortune (go to someone else’s instead;)).
The easiest way to accomplish this is through Royal Mail’s Home Redirection Service, which will ensure that all of your mail is forwarded from your old address to your new one. However, it is best practice to also provide all necessary sources (banks, credit card, utility companies, insurance etc.) with your forwarding address.
Any damages to the property or equipment failures must be reported immediately.
Occasionally you may encounter a problem with the plumbing, gas or electrics in your property for which you will require a service person to come and fix.
Other accidents may also happen, such as damages to furnishings, walls, ceilings or carpets. Should any of these issues occur then you must report them immediately. (Please note that it is the tenant’s responsibility to ensure that all light bulbs are replaced and working.)
To do so, either email on firstname.lastname@example.org, phone 0114 266 9900, or come into the office and fill out a property problem report form.
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